|Each Department must provide a sufficient number of licensed copies of software such that workers can accomplish their duties in an expedient, effective and legal manner. Departments must make appropriate arrangements with the involved vendor(s) for additional licensed copies if and when additional copies are needed for business activities. Each Department is responsible for effectively managing the software used by its employees, ensuring that workers are complying with federal, state and City copyright and software usage laws. |
Users (i.e., City employees or personnel working on the City’s behalf) must not knowingly violate license agreements and/or requirements. Third party copyrighted information or software, that a Department does not have specific approval to store and/or use, must not be stored on City systems or networks. The City reserves the right to remove such information and software unless the involved Department can provide proof of authorization from the rightful owner(s).
City employees, or personnel working on the City’s behalf, may use software only in accordance with vendor license agreements. In particular, unless authorized by the software developer, it is illegal to make copies on disk, tape, or otherwise, of software (programs, applications, operating systems, etc.) that bear the copyright symbol and/or a copyright number. Anyone caught making, acquiring, or using unauthorized copies of computer software will be subject to appropriate disciplinary action, to include termination. According to the U.S. Copyright Law 17 U.S.C. Section 504, illegal reproduction of software can be subject to statutory damages of up to $150,000 and criminal penalties including fines and imprisonment.